This form is for basic record-keeping and is not necessary for a cumulative file.

Student Name – enter your student’s name

School Year – enter current school year (ex. 2009-2010)

Grading Period – enter either quarter or semester (ex. 1st Semester)

• Most schools follow the quarter system, making evaluations every 9 weeks
• High schools and colleges normally follow the semester system (18 weeks)

Days Present – enter number of school days completed for this grading period (ex. 45)

Subject – title of the subjects your student is studying (ex. Math)

• Remember that a title like Language Arts can cover spelling, handwriting, and grammar
• Keep it simple
• Most elementary grades should include:  Reading, Arithmetic, Writing (Grammar), Science, and Social Studies.

Material Covered – give a brief overview of what your student has studied and completed (ex. Lesson 1-25)

• Again, keep it simple
• Don’t forget to brag on what your student has done!

Grade – assign a grade for the work completed

• This can be simply Complete or Incomplete
• Or, Use O for Outstanding, S for Satisfactory, or N for Needs to Improve
• Or, Use letter grades based on your curriculum’s grading system
• Or, Include percentages based on tests and reviews
• You can use this information to record end of the year grades on your Report Card.

Download Planning, an article with information about record-keeping.